The RIDDOR report is short for the tongue-twister that is the ‘Reporting of Injuries, Diseases and Dangerous Occurrences Regulations’ report.

In summary, it is a report that must be submitted to the HSE by employers, the self-employed or people in control of work premises when a serious workplace accident or a ‘near miss’ incident occurs. A RIDDOR report must also be submitted when an occupational disease is identified.

However, not every accident or illness needs to be reported using the RIDDOR report.

There are several things to bear in mind when determining whether an incident should be reported.

In this article, we try to dispel any confusion surrounding the RIDDOR report to make the process of submitting it smooth and relatively stress-free.



What Accidents Count?


As we have said, a RIDDOR report is not necessary for every workplace accident.

It is only needed when an injury or illness has been caused as a result of an identifiable work-related accident.

This means that if the injury was caused by a series of exposures to a workplace hazard, it doesn’t count. It must be a standalone accident.

Additionally, it must be in connection to work practices. If it just took place on work premises, this doesn’t automatically make it work-related. It must be caused by work activity, whether this is the way the work was carried out or the site conditions.

There are a few categories of RIDDOR reportable injuries and I’ve covered them below.


If the accident resulted in death, it must be reported.

Incapacitation From Work

Where the accident causes the affected individual to miss work for seven or more days, this must be reported.

Where they are incapacitated for three days, this should not be reported, but must be recorded.

Specified Injuries To Workers

To clear up uncertainty over whether an injury should be reported, the HSE offer a specific list of relevant, reportable injuries.

Amongst them are:

  • Fractured bones (not fingers, thumbs or toes)
  • Amputations
  • Blindness/reduction in sight
  • Brain damage/internal organ damage
  • Serious burns covering more than 10% of the body

Minor injuries don’t need to be raised. Sprains, bruises and swollen joints should just be dealt with internally.

Occupational Diseases

If an employee is diagnosed with a disease that is likely caused or will be worsened by their work, this should be reported.

Applicable diseases include carpal tunnel syndrome, occupational cancers or asthma, and any disease brought on by exposure to biological agents.

Dangerous Occurrences

These are ‘near misses’ where an incident occurred that has a high potential to cause death or severe injury.

This is generally in relation to equipment malfunction or broader workplace conditions.



Who Should Report It?


Only ‘responsible persons’ should report these accidents. This includes employers, the self-employed and people in control of work premises.

The injured person or bystanders should not report it.

If you are diagnosed with an occupational disease, you need to tell the ‘responsible person’ in your workplace, who will then report it.

If you are self-employed and working on someone else’s work premises, then the person in control of the premises is responsible for reporting. Again, you must let them know you were injured.

In the case of agency workers, the agency must ensure that the appropriate person is assigned to reporting, depending on the specific situation.

It all very much depends on the situation and who would be considered the ‘responsible person’ in that circumstance.



How To Report It?


There are RIDDOR reporting timescales to follow.

All accidents must be reported within 10 days. If the accident leads to a 7 day incapacitation from work, this must additionally be reported within 15 days.

You should keep an account of all reportable injuries so you have a full account to refer to when filling out the RIDDOR report form.

The RIDDOR report should be submitted online. Only fatal/specified and major incidents can be reported over the phone.

The form is split up into sections, including basic contact information for your organisation, the nature of the incident and information about the injured individual.

When you submit the form, you’ll be given a copy of the RIDDOR report which you should keep safe!



All Clued Up Now?


Now you should be able to decide whether an accident should be reported under the RIDDOR guidelines.

If you want to find out more about assessing health and safety risks within the workplace, contact Safety Training Scotland today to find out about further resources and courses available near you!